Cleaners · Getting paid

Collect Xero invoices automatically on the due date with GoCardless

Set-up time30 min
DifficultyMedium
AppsXero GoCardless

The problem

Clients pay late, or forget to pay at all.

The result

Invoices carrying your 'Direct Debit' branding theme are collected automatically on their due date.

How to set it up: GoCardless for Xero

Connect GoCardless to Xero as a payment service.
Create (or pick) a branding theme for Direct Debit clients and add GoCardless to it.
Turn on automatic collection, either for all invoices or just that branding theme.
Use the branding theme on recurring clients' invoices. GoCardless collects on the due date.
Payments post through a Direct Debit clearing account, and GoCardless fees post to 404 Bank Fees. Reconcile the payout in your bank feed.

Get AI to help you build it

Paste this into ChatGPT, Copilot, Gemini or Claude:

Explain, in plain English for a UK cleaning business owner, how GoCardless for Xero uses a Direct Debit clearing account and why I still need to reconcile the payout in my bank feed. Include a short worked example with made-up figures, clearly labelled as an example.

AI tools can get menu names wrong. Check against the sources below.

Before you start

Reconciling the final payout transfer is a manual step.

Integrations used

GoCardless + Xero

Built-in integration

Yes. Add GoCardless as a payment service in Xero and it can collect Direct Debit automatically on the invoice due date.

Sources

Last checked 22 October 2026. Software changes; check the vendor's docs before you rely on this.