Cleaners · Getting paid

Collect QuickBooks invoices by Direct Debit with GoCardless

Set-up time30 min
DifficultyEasy
AppsQuickBooks Online GoCardless

The problem

Clients pay late or forget, and you spend evenings checking the bank.

The result

Each QuickBooks invoice is collected on its due date, then marked paid and reconciled automatically.

How to set it up: QuickBooks Online

Create an invoice and open the Payment methods panel on the right.
Expand Charge direct debit and turn on GoCardless.
Send the client a Direct Debit mandate request (from the invoice, or in bulk via Customers > Batch actions > Set up direct debit).
Once the mandate is active, save and send the invoice. GoCardless collects on the due date.
For weekly or monthly cleans, choose Make recurring when you schedule the Direct Debit.

Get AI to help you build it

Paste this into ChatGPT, Copilot, Gemini or Claude:

Write a friendly UK-English email asking a regular cleaning client to set up a Direct Debit. Explain it is protected by the Direct Debit Guarantee and that they will be told before each payment. Under 100 words.

AI tools can get menu names wrong. Check against the sources below.

Before you start

QuickBooks shows the GoCardless fee on the invoice (1% per transaction when we checked; it can change).
Maximum £5,000 per payment unless GoCardless raises your limit.
Direct Debit takes several working days; QuickBooks starts the process up to 10 working days before the due date.

Integrations used

QuickBooks Online + GoCardless

Built-in integration

Yes. QuickBooks Online UK lets you collect invoices and recurring invoices by GoCardless Direct Debit.

Sources

Last checked 22 October 2026. Software changes; check the vendor's docs before you rely on this.