Builders & gardeners · Jobs and scheduling

When a Jobber quote is approved, add an "order materials" event to Google Calendar

Set-up time20 min
DifficultyEasy
AppsJobber Zapier Google Workspace

The problem

A client approves a quote and you forget to order materials until the day before.

The result

Every approved quote adds a dated reminder to your Google Calendar.

How to set it up: Zapier

Create a Zap with Jobber's "Quote Approved" trigger.
Add Google Calendar "Create Detailed Event" (or "Quick Add Event").
Use the client name and quote title in the event title, and set it for a day or two later.
Test with a dummy quote, then turn it on.

Get AI to help you build it

Paste this into ChatGPT, Copilot, Gemini or Claude:

I'm a UK landscaper. Write a short checklist I can paste into a calendar event for "order materials" after a client approves a quote: what to measure, confirm and order.

AI tools can get menu names wrong. Check against the sources below.

Before you start

Don't copy more client personal data into calendar events than you need (UK GDPR).

Integrations used

Jobber + Zapier

Works via connector

Yes. Jobber on Zapier can trigger on new requests, quotes, jobs and invoices, and can create clients, quotes and requests.

Sources

Last checked 22 October 2026. Software changes; check the vendor's docs before you rely on this.